Initial Assessment & Requirements Mapping
Before searching for properties, we need to understand what makes a space suitable for your specific operations. This service involves a detailed intake process where we document your spatial requirements, budget constraints, team size, growth projections, and operational preferences.
We create a written search brief that serves as the foundation for property filtering. This document ensures we're only viewing spaces that match your actual needs rather than wasting time on incompatible options.
- One-hour consultation session
- Written requirements brief document
- Budget analysis and feasibility assessment
- Timeline and milestone recommendations
Market Research & Property Shortlisting
Using your requirements brief, we search our database of listed and off-market commercial properties. Our research includes lease rate comparisons, availability timelines, building amenities, and neighborhood characteristics relevant to your business type.
You receive a shortlist of properties that match your criteria, complete with detailed profiles for each option. We then coordinate viewing schedules based on your availability.
- Access to off-market property listings
- Customized property shortlist with profiles
- Comparative lease rate analysis
- Viewing coordination and accompaniment
Site Evaluation & Due Diligence
Once you've identified potential spaces, thorough evaluation is necessary to avoid costly surprises. We conduct on-site assessments examining structural condition, compliance with health and safety regulations, connectivity infrastructure, HVAC functionality, and security features.
Our evaluation reports help you understand what modifications or upgrades might be needed, along with associated cost estimates. This information is valuable during lease negotiations and budget planning.
- Comprehensive on-site property inspection
- Infrastructure and systems assessment
- Compliance and safety review
- Written evaluation report with findings
Lease Negotiation & Contract Review
Commercial lease agreements contain numerous terms that significantly affect your long-term costs and flexibility. We represent your interests during negotiations with landlords and property managers, focusing on rent rates, escalation clauses, renewal options, maintenance responsibilities, and termination provisions.
Our experience with local market standards helps secure terms that protect your position while remaining acceptable to property owners. We also review contracts before signing to identify potential issues.
- Tenant-side lease negotiation representation
- Contract terms review and analysis
- Rent escalation and renewal clause optimization
- Coordination with your legal advisors
Relocation Coordination & Setup
Moving an active business to a new location involves coordinating multiple vendors, managing timelines, and reducing operational disruption. This service handles logistics planning, vendor selection for furniture and equipment, IT infrastructure setup coordination, and move-day management.
We create a relocation timeline that accounts for lease handover dates, essential service installations, and your business continuity requirements. The goal is a smooth transition with minimal downtime.
- Detailed relocation project timeline
- Vendor coordination for furniture and equipment
- IT and connectivity setup management
- Move-day logistics supervision
Ongoing Portfolio Management
Businesses with multiple office locations or those planning expansion need strategic oversight of their commercial real estate portfolio. This retainer-based service provides quarterly reviews of lease terms, recommendations for renewals or relocations, space utilization analysis, and identification of cost optimization opportunities.
As your business grows or changes, having a dedicated advisor who understands your history and objectives saves significant time during future real estate decisions.
- Quarterly portfolio review and recommendations
- Lease renewal strategy and timing analysis
- Space utilization optimization consulting
- Market updates and expansion opportunity alerts